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Elementary Business Reading

Short Texts: Emails 2

Read the short texts and choose the best answer for each question.

1.

Email to James

Hi James, I've finished preparing the plan for tomorrow's meeting with the clients. Could you check it and let me know if I forgot anything important? I want to make sure it's complete before we send it to them this afternoon.

What does the sender want James to do?

  1. Prepare the meeting agenda.
  2. Review the meeting agenda.
  3. Send the agenda to the clients.

2.

Project Deadline Extension

Dear all, we have decided to extend the deadline for the project by one week. This will give everyone more time to finish their parts without rushing. Please update your schedules and let your teams know.

What is the purpose of this email?

  1. To inform about a deadline extension.
  2. To announce the completion of a project.
  3. To schedule a team meeting.

3.

Financial Report Review

Hi Karen, I've checked the first draft of the financial report and noticed a few mistakes in the sales data for last month. Could you check the figures again and update the report? We need the final version by Thursday.

What does the sender ask Karen to do?

  1. Submit the final version of the report.
  2. Review the marketing data.
  3. Double-check the sales figures.

4.

Contract Meeting with Legal Team

Dear Peter, we have a meeting with the legal team tomorrow to talk about the new contract terms with the supplier. Could you prepare a short summary of the changes we've made and send it to me by the end of the day? I need it for the meeting.

What does the sender need from Peter?

  1. The final version of the contract.
  2. A copy of the supplier's invoice.
  3. A summary of the contract changes.

5.

Staff Event Reminder

Hi everyone, a quick reminder that the office will close early at 3 p.m. on Friday for the staff event. Please finish any urgent tasks before then. If you can't attend, let HR know as soon as possible.

What should employees do if they can't attend the event?

  1. Finish all tasks by 3 p.m.
  2. Inform HR.
  3. Attend the event next week.

6.

Marketing Materials Follow-Up

Hi Claire, I'm checking on the marketing materials you were supposed to send to the printers last week. Can you confirm if they've been sent? We need them ready for the trade show next month, and I'd like to avoid any delays.

What is the sender concerned about?

  1. Whether the marketing materials were sent to the printers.
  2. Whether Claire has printed the marketing materials.
  3. Whether the trade show is happening next month.

7.

IT System Upgrade Notice

Dear Team, the office will have IT system upgrades this weekend. The system will be offline from 8 a.m. on Saturday until 6 p.m. on Sunday. If you need any files, download them before the system goes offline.

What is the sender informing the team about?

  1. The office will be closed for maintenance.
  2. The IT system will be offline over the weekend.
  3. There will be limited internet access on Saturday.

8.

Meeting Minutes Review

Hi Tom, I've attached the minutes from yesterday's meeting for you to check. Please let me know if there are any changes. Once you approve them, I'll share them with the rest of the team.

What does the sender ask Tom to do?

  1. Approve the project timeline.
  2. Send the minutes to the team.
  3. Review the meeting minutes.

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